Year-End Calendar
Below is an overview of the timeline for year-end processing at Saint Louis University.
May
Tuesday, May 28
- Labor redistribution for School of Medicine funds (all except June monthly and BW11, BW12 or BW13) due to Medical Center Finance by noon (for June preliminary).
Friday, May 31
- Labor redistribution (all except June monthly and BW11, BW12 or BW13) due to payroll by 5 p.m. (to be recorded for June preliminary).
June
Thursday, June 6
- Labor redistribution for BW11 for School of Medicine funds due to Medical Center Finance by noon.
Friday, June 7
- Labor redistribution for BW11 due to payroll by 5 p.m.
Monday, June 10
- No new blanket orders for FY24 (except grant funds).
- Begin processing FY25 requisitions for blanket orders (including supplier contracts and non-catalog).
Tuesday, June 18
- All increases to FY24 noncatalog blanket orders (change orders) and supplier contracts (supplier contract amendments) should be entered by this date.
Friday, June 21
- Change order and Supplier Contract Amendment approvals to be completed at all levels including Commitment and Business Services by 5 p.m.
Tuesday, June 25
- All FY24 Retrofit Orders must be submitted by departments by 5 p.m.
Wednesday, June 26
- FY24 budget amendments entered by business managers in the cost center must be completed by 5 p.m.
Thursday, June 27
- Labor redistribution for BW12/June monthly for School of Medicine funds due to Medical Center Finance by noon.
Friday, June 28
- All FY24 Retrofit approvals completed at all levels and through Commitment Office and Business Services by 5 p.m. Note: FY24 Retrofit orders should be processed as supplier invoice requests through July 9.
- Labor redistribution for BW12 and June monthly due to Payroll by 5 p.m.
- ISDs to be completed by service providers.
- All Supplier contracts (nongrant) closed at the end of the business day.
July
Monday, July 1
- FY25 Purchase Requisitions can be initiated.
- FY25 noncatalog blanket orders will be held by the Commitment Office and Business Services until this date
- Split-run coding begins for ISDs, TCs, invoice requests, invoices and AHBT departmental deposits.
Friday, July 5
- ISDs approved by commitment offices by 5 p.m.
- Concur expense reports for FY24 due to the Commitment Office by 5 p.m.
- P-card transaction verifications deadline by 5 p.m. for all FY24 transactions.
- AHBTs due for any deposits posted to the bank on or before June 30, 2024.
- Contact CPC (email accountspayable@slu.edu) regarding any FY24 outstanding invoices if an invoice cannot be obtained.
- Labor redistribution pay periods other than BW13 to be processed on a case-by-case basis.
Monday, July 8
- POs roll to FY25; any open requisitions will be closed (All FY24 fully sourced REQs will be closed).
Tuesday, July 9
- Final day for departments to submit FY24 INVREQs by 5 p.m.
Wednesday, July 10
- Labor redistribution for BW13 due to payroll by noon.
Thursday, July 11
- Final approvals completed by all levels and the Commitment Office for FY24 INVREQs by 5 p.m.
- Last day to submit cash/check deposits at the bank for FY24.
Friday, July 12
- AHBTs and journals that pertain to FY24 due to Treasury Services.
- Split-run coding by Treasury Services ends at 5 p.m.
- Split-run coding by CPC ends at 5 p.m.
- Labor redistribution for clearing alternate grants due payroll by 5 p.m.
Friday, July 19
- Journal entries and transaction correction final approvals due by 5 p.m.
- General ledger reconciliations due to Accounting.