Live Event/Webcast Preparation
Complete the following steps when planning a live continuing medical education event at Saint Louis University.
1. Complete the Application Form
Important considerations when applying for a CME event:
- Target audience
- Title, topic or subject matter to be covered
- Draft of the course content, including potential topics and speakers
- Gap analysis data
- Educational objectives relating to the gap and expected educational outcome
- Level of educational outcome that you are striving for
- Preferred date and time
- Preferred location
- Funding sources and budget information
- Anticipated attendance and geographical range for marketing
Completed application forms must include all required signatures, a budget, a course outline and supporting documentation.
Submit your application nine months before the anticipated date for a one-to-two day conference. Apply at least one year in advance for a conference that will last three days or longer, or for an online event. Event applications will not be accepted with less than three months of notice.
2. Meet to Discuss Scope of Work and Event Planning
The terms of the service agreement will be discussed, as well as planning process guidelines and your event's timeline for staying in compliance.
Once we have approved your application, you will be sent a service agreement detailing responsibilities, the scope of work, administrative fees and other terms.
Managed vs. Non-managed
How much involvement will the CME office have?
Sponsored vs. Jointly Sponsored
Sponsored events are solely within SLU and jointly sponsored events involve an outside organization.
Additional Fees
Use of our online registration site and presentation review may incur fees.
3. Complete Conflict of Interest and Disclosure Forms
The disclosure form and the Validation of Content form are required of all course faculty and planning committee members, including all individuals who may have control over the content of the activity.
Disclosure information must appear in all activity materials, particularly in the printed handout provided prior to the start of your activity.
Presenters must submit their presentations for review at least 15 days prior to the conference date if they have any relevant financial relationships or conflicts of interest to disclose. If they have nothing to disclose, they must still submit their presentation at least five days in advance. Presentations must be submitted in black and white.
At the time of the conference, presenters must verbally state any disclosures, and the second slide of the presentation must contain their written disclosure statement.
4. Complete Faculty Forms
- Faculty invitation letters
- Faculty permission to upload slides to course website
- Travel Form
- Travel Policy
5. Develop Sign-in Sheets
Participants must sign in at the time of the course to receive credits. If they have not pre-registered, they must fill out a request for credits form. Collection of an email address is mandatory because we send out digital certificates. Date of birth is also mandatory for identification verification.
6. Develop an Evaluation
A course evaluation is a requirement for all participants. Evaluation should occur at the completion of the course and, preferably, continue afterward to demonstrate the impact of the course on participants. Participants must be asked on whether or not commercial bias was perceived.
7. Post-Activity Submissions
Once the original sign-in sheets, evaluation summary, post-activity financial report, copies of commercial support checks and all other required materials are received, CME certificates will be mailed out within 30 days of the activity's conclusion.